Proposal & Marketing Specialist / Technical Writer A/E/C

Office Locations: Madison, Green Bay, Menomonie, or Germantown, Wisconsin

KL Engineering is seeking a Proposal & Marketing Specialist / Technical Writer, familiar with the Architecture / Engineering / Construction (A/E/C) industry, who can work out of our Wisconsin based offices in Madison, Green Bay, Menomonie, or Germantown. Remote working accommodations may be considered. We are seeking a highly motivated professional to join our marketing team and lead our proposal development efforts in a fast paced, deadline driven, yet highly collaborative work environment. This person will have overall management and accountability for the entire Request for Proposal (RFP) and Statement of Qualifications (SOQ) process, including preparation, review, and strategic development. The Proposal & Marketing Specialist will work within technical teams to write proposals, develop winning approaches, and target messaging that resonates with the client for each project. May assist with marketing functions to include presentations, photography coordination, website, social media, press/media, awards/rankings, videos, as well as other communication and marketing tools.

KL Engineering, Inc. is an award-winning Wisconsin based consulting engineering firm. We provide our clients with a full range of services that include transportation engineering, planning and design; structural engineering, traffic engineering, site design, parks/trails/recreation design, municipal and utility design, environmental studies; surveying/GIS; construction management; and more. We are committed to offering [A] Better Experience to both our coworkers and clients through innovation and collaboration to create transportation engineering infrastructure solutions that benefit the public. With unwavering customer service, before we build bridges, we build relationships.

The successful candidate will seek to be part of a team of professionals who are invested and excited about the opportunity to win new work on a variety of infrastructure projects and initiatives that improve mobility, accessibility, sustainability, and safety for the communities we serve. At KL Engineering, we work on diverse and challenging projects within a team of talented and experienced engineers in an inclusive, collaborative, and flexible work environment. Our focus is to provide employees meaningful work and involvement enabling them to learn, grow, and thrive personally and professionally. Our shared values of integrity, dependability, excellence, work-life balance, diversity, and commitment to our clients and each other is the foundation of our continued success.


  • Manage the Request for Qualifications/Proposals (RFQ/RFP) process.
  • Work with technical staff to create content, including cover letters, project descriptions, resumes, win themes, differentiators, and other qualification materials according to client requirements and branding standards.
  • Follow through with proposal print production and delivery.
  • Assist with the development of presentations, project interviews and industry award submittals.
  • Manage the maintenance and development of internal tools, newsletters, databases, and content libraries related to marketing and company communications.
  • Develop and post content for external presence on various social media channels and company website.
  • Assist in business development activities including managing incoming leads, follow-ups, and the tracking of opportunity status through the use of a Client Relationship Management (CRM) system.


  • Bachelor’s degree in Journalism, Communications, Marketing, Engineering Technology, or a related field is preferred or equivalent work experience.
  • 0 – 5 years of marketing and proposal development experience for engineering firms.
  • Familiarity with Microsoft Office Suite (PowerPoint, Outlook, Word, Excel).
  • Intermediate level proficiency in Adobe Creative Cloud (InDesign, Illustrator, Photoshop).
  • Familiarity with project lead tracking system (such as Deltek GovWin IQ) is a plus.
  • Excellent organization skills and time management skills with the ability to multi-task, prioritize, and work independently, as well as in team environments.
  • Strong writing and editing skills – command of English grammar, composition, spelling, proofreading skills, and creative writing.
  • Strong interpersonal skills to effectively guide and motivate proposal teams.
  • Ability to effectively communicate with colleagues verbally, virtually, and in writing.
  • This position requires you to have authorization to work in the United States for any employer.  We will not provide sponsorship for this position.

In addition to career growth potential, we offer an excellent salary and full benefits with a casual working environment.

Current benefits include:

  • Paid Time Off
  • Paid Holidays
  • Flexible Core Hours Schedule
  • Hybrid Work Schedule Options
  • Professional Development & Tuition Reimbursement
  • Corporate Casual Dress
  • Medical Insurance
  • Dental & Vision Insurance
  • Life Insurance
  • Long & Short Term Disability Insurance
  • 401(k) Retirement Savings & Profit-Sharing Plan
  • Section 125 Flexible Spending Plans

Please submit resume and cover letter by June 10, 2022 to:

Find out what [A] Better Experience is all about!

An Equal Opportunity / Affirmative Action Employer
Women, veterans, people with disabilities & minorities are encouraged to apply.

All qualified applicants will receive consideration without regard to race, color, age, gender, religion, national origin, disability, sexual orientation, gender identity, veteran/military status, marital status, genetic information, or any other status protected under local, state, or federal laws or regulations.

KL Engineering, Inc. | 5400 King James Way #200 | Madison, WI 53719 | Phone: 608.663.1218 | Toll Free: 800.810.4012

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